Guides
How to track gig fees and musician payouts
StoryBand (storyband.app) is a web app for musicians and band managers. Organize live gigs, lineups and setlists, and keep records of fees and musician payouts.
Track the client payment and each musician payout separately. Agree the amounts before the performance, record money when it is actually received or paid, and review outstanding balances after the show.
StoryBand product team ·
1. Keep three amounts distinct
The gig fee is the amount agreed with the client. Received income is the money the client has actually paid. A musician fee is what that participant should receive; a payout record shows what has actually been paid to them.
A client can pay in full while a musician is still unpaid. A musician can also be paid before the client settles the balance. One paid flag cannot describe both situations.
2. Agree the split and check the arithmetic
Illustrative example: the client fee is 12,000 UAH, an agreed shared expense is 2,000 UAH, and four musicians split the remaining 10,000 UAH equally. Each receives 2,500 UAH. If the client has paid a 4,000 UAH deposit, 8,000 UAH is still due from the client.
Equal shares are only one possible agreement. Fixed fees, different roles and expense reimbursements may produce different amounts. Confirm the arrangement with the participants rather than assuming the example applies.
3. Record what happened, not what you expect
In StoryBand, keep event income, participant fees and payouts in their respective records. On team plans, review the lineup and its fees together. Use the financial views to follow income and unpaid payouts.
After a transfer or cash payment, record the paid amount and verify the remaining balance. Recording a payout in StoryBand is bookkeeping inside the product; it does not initiate a bank transfer.
4. Review the event before the monthly totals
For each completed gig, check the agreed client fee, received payments, expenses, participant fees and actual payouts. Resolve a missing or duplicate entry at the event level before relying on monthly totals.
Personal Free covers an individual workflow. Shared participant fees and payout management require a team plan. Current plan scope and limits are listed on Pricing.
Common questions
Does a completed gig mean the musicians have been paid?
No. Event status and payout status describe different facts. Check the individual payout records after the performance.
Does StoryBand replace an accountant or send bank payments?
StoryBand keeps operational gig and payout records. It does not execute musician bank transfers. Use the appropriate accounting process for your business.